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Stop Running Your Fleet on a Spreadsheet.

AVA Fleet gives material handling equipment dealers and rental yards complete visibility into every unit, every rental, and every PM — from one screen, on any device, from day one.

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No contracts.

No setup fees.

Operational same day.

Average days a unit sits idle before anyone notices

Of PMs missed on spreadsheet-managed fleets

Minutes to get AVA Fleet fully operational

Based on industry research from MHI, Deloitte, and Automotive Fleet.

The Problem

Sound Familiar?

Rentals Going Overdue

Units stay out past their return date and nobody knows until the customer calls. By then you have already lost days of potential revenue on that unit.

PMs Getting Missed

Maintenance intervals slip through the cracks until something breaks down on a customer's job site. Reactive maintenance costs three times more than scheduled maintenance.

No Real Visibility

You have no real-time picture of what is out, what is idle, what is making money, and what is not. Decisions get made on gut feel instead of data.

The Solution

One Screen.
Complete Visibility.

AVA Fleet is the fleet management platform built specifically for material handling equipment dealers and rental yards. Not an enterprise system that takes months to implement and requires an IT department to run. Not a generic tool designed to serve every type of rental business from bicycle shops to wedding chair companies.

Something built from the ground up for the way your operation actually works — by someone who has spent years working inside this industry and watched firsthand as million dollar fleets got managed on whiteboards and sticky notes with no affordable technology solution in sight.

Every feature exists because a dealer asked for it.

Features

Everything You Need to Run Your Fleet.

Dashboard and Fleet Visibility

Real-time overview of your entire fleet — what is on rental, what is idle in the yard, what is in service, and what PMs are coming due. Color-coded red, yellow, and green so problems are visible in seconds, not hours.

Rentals and Demos

Track every active rental with customer, due date, and days overdue. Separate tabs for rentals and demos. One click to mark returned. Deep link from any rental directly to the full customer profile.

Three-Mode PM Scheduling

Set PM intervals by hours, by calendar, or first-trigger — whichever comes first. Automatic alerts before units are due. One click to send a unit directly to the service queue. PM completion automatically resets the interval clock.

Work Orders

Full work order management with PDI, Return Service, Preventive Maintenance, Battery Service, Cylinder Exchange, Tire Service, Safety Inspection, and more. Customizable checklists per work order type and equipment category. Technician mobile view with offline sync support.

Role-Based Access

Five permission levels from Owner to Viewer. Financial data blurred for unauthorized staff. Every action and data view gated by role. Complete dealer data isolation — no dealer ever sees another dealer's data.

Document Uploads and Inspections

Attach PDFs, photos, and documents to any unit or customer. Checkout and return inspection checklists with photo capture. Secure download links expiring after 60 seconds.

ROI Calculator

See What Visibility Is Worth to Your Operation.

Number of Units in Your Fleet

Avg Monthly Rental Rate Per Unit ($)

Monthly Revenue Lost
to Idle Units

$3,200

Annual Cost of One
Missed PM Breakdown

Total Annual
Recoverable Value

Idle unit rate of 22% and PM breakdown cost based on industry research from Automotive Fleet and equipment maintenance industry benchmarks.

The Market

The Industry Has a Visibility Problem.

$1.51B

U.S. forklift rental market value in 2025, growing at 6.28% annually.

Source: Mordor Intelligence 2025

9.5% → <5%

Idle rate reduction achieved by one fleet manager simply by actively tracking utilization — cutting unnecessary rental days by 17%.

Source: Automotive Fleet

Lack of real-time fleet data ranked as the primary barrier to effective equipment operations in the industry.

Source: MHI and Deloitte Annual Industry Report 2025

3×

How much more reactive maintenance costs compared to scheduled preventive maintenance — making missed PMs one of the most expensive operational failures in equipment rental.

Source: Equipment maintenance industry benchmarks

Why AVA Fleet

Not All Fleet Software Is Built the Same.

Some platforms were built for enterprise operations with IT departments and six-month implementation timelines. Others were designed to serve every type of rental business — from party equipment to portable sanitation — which means they were not designed specifically for any of them. AVA Fleet was built for one market and one market only: material handling equipment dealers and rental yards.

Capability	What Some Platforms Do	What AVA Fleet Does
Purpose Built for Material Handling	Generic rental workflows adapted for equipment	✓ Purpose-built specifically for material handling dealers from day one
Setup and Implementation	– Weeks or months of onboarding teams required	✓ Operational same day — no IT department, no installation
PM Tracking	– Basic calendar or hour-based intervals	✓ Three-mode tracking: hours, calendar, or first-trigger with auto interval reset
Work Orders	– Generic service ticketing not specific to equipment dealer workflows	✓ PDI, Return Service, Battery Service, Cylinder Exchange, and customizable checklists
Pricing Transparency	– Custom quotes requiring a sales call to unlock	✓ Published pricing from $199/mo — no hidden fees, no contracts
Equipment Type Coverage	– Built for one category or too broad to go deep on any	✓ Forklifts, aerials, ground, floor care, yard & dock, attachments — type-specific workflows
Works on Any Device	– Desktop-first with limited mobile capability	✓ Fully responsive with offline technician support on mobile
Role-Based Financial Access	– Basic user permissions	✓ Five distinct roles with financial data blur overlay for unauthorized staff

Feature comparison based on publicly available information about platforms serving the equipment rental industry.

Equipment

Built for Your Entire Fleet.

AVA Fleet handles every piece of equipment in your yard — not just one type.

Forklifts

Sit-down electric, LP, diesel, reach trucks, order pickers, walkie riders, high capacity, and rough terrain units.

Aerial Equipment

Scissor lifts, articulating booms, straight booms, towable booms, and personnel lifts.

Ground Equipment

Skid steers, compact track loaders, mini excavators, backhoes, and wheel loaders.

Floor Care

Ride-on scrubbers, walk-behind scrubbers, ride-on sweepers, and combination machines.

Yard and Dock

Yard trucks, electric tuggers, personnel carriers, and flatbed transporters.

Attachments

Sideshifters, fork positioners, clamps, rotators, carpet poles, and more.

Our Story

Built From Inside the Industry.

AVA Fleet

Always.
Visible.
Assets.

Built for material handling equipment dealers and rental yards — by someone who spent years working inside this industry.

Get in touch →

AVA Fleet was not built by software developers who learned about forklifts from a spreadsheet. It was built by someone who spent years working inside the material handling equipment industry — sitting across from dealers, watching how their operations actually ran, and seeing firsthand how million dollar fleets got managed on whiteboards and sticky notes with no affordable technology solution in sight.

The frustration of watching dealers lose revenue to idle equipment, miss PMs because nobody was tracking them, and coordinate dispatch through text messages was the entire reason AVA Fleet exists.

This is not a platform built for everyone. It is a platform built for one market by someone who has lived inside it. And that makes all the difference in how it works.

Every feature in AVA Fleet exists because a dealer asked for it.

Pricing

Simple Pricing. No Surprises.

We publish our pricing because we believe you should know what software costs before talking to a salesperson. No custom quotes. No enterprise tiers locked behind a demo. Just three straightforward plans.

Starter

$199

per month

Up to 25 units
1 user login
Fleet, Rentals & Demos
PM Scheduling
Service and Customers

Get Started

Growth

Common Questions.

No. AVA Fleet is fully browser-based and works on any device — desktop, tablet, or phone. No installation, no IT department, no software downloads required.

Most dealers are fully operational within an hour. We personally onboard every new customer and help you get your fleet entered and your first rental created in your first session.

AVA Fleet supports forklifts, aerial equipment, ground equipment, floor care equipment, yard and dock equipment, and attachments. Within each category you can filter and track by subtype, make, fuel type, hours, and year.

Yes. AVA Fleet is fully optimized for mobile. Technicians can view and update their assigned work orders, complete inspection checklists, add parts and labor entries, and capture photos — all from their phone. Work log entries sync automatically even when the tech has been offline.

AVA Fleet offers three PM tracking modes per unit — by hours, by calendar interval, or first-trigger which fires whichever comes first. This covers every type of equipment in your fleet regardless of whether it has an hour meter.

Yes. QuickBooks integration is included in the Enterprise tier at $1,199 per month.

Completely. Every dealer's data is fully isolated using row-level security on every database table. No dealer can ever see another dealer's units, customers, rentals, work orders, or documents under any circumstance.

You can cancel anytime with no penalty. There are no contracts and no cancellation fees. Your data can be exported before you go.

Ready to Stop Guessing?

Join material handling equipment dealers and rental yards who finally have complete visibility into their fleet.

Request a Demo Get Started

Or reach out directly at info@avafleet.com — we personally onboard every customer and will be in touch within one business day.

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